Tin Sparrow Events

Planning | Coordinating | Design

Our Work

Tin Sparrow Events is willing to provide upon request the resume of our work as well as provide past client and business references. If you would like to receive this information please feel free to contact us via phone, email or by using our quick contact form. All documentation will be provided per request at the most recently scheduled appointment or consultation.


Our Business Mission

Tin Sparrow Events is a concierge style, full service event planning company that is locally owned & operated in beautiful Richland Washington. At Tin Sparrow we work to fit any budget level & investment. We offer event planning & coordination for weddings, parties and events of all types, shapes and sizes. Our services are ideal for couples who just need guidance when it comes to planning their wedding and expands to professional couples who want their dream day but don't have the time to look after every detail. Our scope also expands from corporate events to intimate gatherings, and from anniversaries all the way to simple birthday celebrations. Our individualized packages & available services ease the difficulty of event planning situations, taking the pressure off potentially overwhelmed clients before their special event.

Tin Sparrow Events anticipates & prevents issues in advance so when the big day arrives, we have everything set in place and ready for you and your guests to enjoy! Please take a moment to look at our detailed packages and services...  


Terms & Conditions

Tin Sparrow and its representatives understand that our role will be that of Professional Consultant and/or  Coordinator as needed to Facilitate your Event.

You will make the actual selections of service providers and Tin Sparrow and its representatives will implement those selections.

You will make payments directly to the service providers/vendors and not to Tin Sparrow or any of its representatives.

Tin Sparrow does not accept any commissions from recommended vendors and cannot guarantee any service provider’s performance or product.

If litigation occurs for any reason, it occurs within the jurisdiction where Tin Sparrows office are located (Benton County, WA) and you the client will be required to reimburse Tin Sparrow Events LLC for any & all attorney fees, any incurred legal fees and/or court costs.

It is your responsibility to provide Tin Sparrow with contact names, telephone numbers and any scheduled timetables for all service providers involved in the Event  no later than 60 days prior to the Event or upon the signing of Letter of Service Agreement/Service Contract.

It is also your responsibility to notify Tin Sparrow of any changes in a timely manner.

Tin Sparrow and any of its representatives shall not be held liable for any changes made by you or your selected service providers.

Tin Sparrow and its representatives will use their professional judgment when taking action in regard to changes, weather, tardiness, nonperformance, unacceptable appearance, unprofessional-ism etc. based on the situation, time limitations and/or your wishes.

In the event a venue coordinator is on site Tin Sparrow and representatives will work with you and the coordinator as needed or per our agreed upon instructions. If however any changes are made, issue occurs or the venue coordinator, guests, family members or vendors makes changes to any portion of the Event, Tin Sparrow and all onsite representatives of our company will not be held liable or legally responsible unless you have given expressed permission for the changes.

Any and all agreements will terminate automatically upon completion of the services required by you the client. You will receive a closing letter of service following the execution of your Event at which time Tin Sparrow Events is under the expressed understanding that Tins Sparrow Events LLC has completed the contract to its fullest extent and will be no longer obligated to preform further services regarding for your Event.

 In the event you the client(s) is forced to change the date of the Event, every effort will be made by Tin Sparrow to transfer location reservations, sub-contractors and support to the new date. The Client(s) agrees that in the event of a date change any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are their sole responsibility. There may also be additional charges above and beyond those set in the original contract. The Client(s) further understands that last minute changes can impact the quality of the event and that Tin Sparrow and its representatives are not responsible for these compromises in quality.

 If the Client(s) changes the date/location of the Event and Tin Sparrow and/or its representatives are unavailable to provide services, then Tin Sparrow is released from all contract obligations and shall in no way be held responsible or liable for non-performance. The Client(s) also forfeits all costs for non-compliance with this agreement. Payment in full upon which the agreement is signed maybe required and this decision is solely up to the discretion of Tin Sparrow management.

 Tin Sparrow will always do its best to find the top suppliers wherever the event location is, but we cannot be held responsible for any supplier/service provider’s performance or product.

 Should Tin Sparrow and any of its representatives be unable to perform any specific tasks in the planning of an Event, due to debilitating illness or hospitalization, unearned fees will be refunded and we will do our best to find a substitute replacement Event Planner.

 The Client(s) acknowledge their responsible to pay Tin Sparrow as per the agreed upon Service Agreements Fee’s & Payments Schedule. In the event payment hasn’t been received within two weeks of being invoiced, then Tin Sparrow reserves the right to cancel the contract and your Event date & time may be re-booked by other parties, without exception and without notice. Payment will still be due to avoid legal action. A late fee of 10% will be applied monthly to the amount due, if after 3 months the balance remains unpaid collection proceedings will being.

 Any items needed for the Event must be purchased by the Client(s) in advance unless this is a service that is being requested and is included in the Description of Service within your Service Agreement/Contract or is a service added thru a mutually signed Service Addendum. Tin Sparrow is more than happy to do the required shopping, but payment for items to be purchased will be due before any buying, ordering or acquiring occurs; unless these amounts are agreed up in writing and properly added to Tin Sparrow’s fees and invoiced.

 In the event of any supplier/service provider’s cancellation, Tin Sparrow may substitute a new supplier/service provider with or without advance notice to the Client(s) at its discretion and any additional costs is to be paid by the Client. Every effort will be taken on the part of Tin Sparrow to notify the Client(s) of any changes or cancelations that occur, but Tin Sparrow will not be held liable or legally responsible if such an issue occurs.

 The Client(s) gives permission and shall allow Tin Sparrow to use any photograph of them and the Event for viewing on our website for promotional purposes only. The photographer’s name/website will be promoted underneath the photos (if applicable).

Tin Sparrow and its representatives give permission and shall allow the Client(s) to use any photographs/videos in which they appear. This agreement can only be modified in writing and all changes must be agreed and signed by all parties, or by mutual acknowledgment of both parties.

 Once again any agreement between Tin Sparrow Events LLC and you the Client(s) can only be modified in writing and all changes must be agreed and signed by all parties, or by the acknowledgment of both parties. Additional Services that are requested 10 prior to the Event will be agreed upon in writing via a Service Agreement Addendum that will be treated as a legally binding addition to this contract. Any services that are added following receipt of your final payment and/or any time following the 10 day time limit of your Event will require payment in full at the time of their addition and agreement in writing will not be required however terms in writing may be requested by Tin Sparrow Events LLC at any time.


Cancellation Policy

Any changes made to the Original Letter of Agreement must be made in writing and signed by all undersigning parties within the Service Contract.

 You may cancel your agreement at anytime, in writing, for any reason. 

 Please note that you will be paying a Non-Refundable Retainer for booking Tin Sparrows services, cancellation to this agreement does not supersede this portion of the Service Agreement and this Non-Refundable Retainer and the agreed upon amount will not be returned except under the discretion of Tin Sparrow management upon verified validity for your cancellation.

 If the Event is canceled, refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-of-pocket expenses of Tin Sparrow.

 You must cancel the agreement no less than 30 days before the scheduled event – except for the death of a member of your immediate family – there will be no refund given due to cancellations following the 30 day marker. If the Event is not canceled within this time period, there will be no refunds applied except under the discretion of Tin Sparrow Events management.


Privacy Policy

This privacy policy sets out how Tin Sparrow Events uses and protects any information that you provide when you use this website.

Tin Sparrow Events is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Tin Sparrow Events may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective beginning October 2012.

What we collect 
We may collect the following information:

  • name and job title
  • credit card and/or bank account information
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers


What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided. 
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, text or mail.
  • We may use the information to customize the website according to your interests.
  • We may provide your information to our third party partners for marketing or promotional purposes.
  • We will never sell your information.


Security 
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at TinSparrow@hotmail.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to 312 Adams Street  Richland, WA 99352.

If you believe that any information we are holding on you is incorrect or incomplete, please write to the above mailing address or email us as soon as possible, at tinsparrow@hotmail.com. We will promptly correct any information found to be incorrect.


Terms & Conditions on Submission Forms

Any additional services that are added following your Original Contract Service Agreement will be quoted and a Contract Addendum will be generated. Any additional services added following your final required payment and/or 10 days prior to event date will be paid for at the time the service is requested/added. You will receive a closing invoice for services that have been rendered & any additional charges will be applied. A credit card is required to be kept on record and will be charged any remaining balance that you carry with Tin Sparrow Events LLC unless another payment arrangement has been made. By submitting a completed form you are stating that you understand these terms and that any questions that you have regarding this provision have been explained to you in full.

An Additional Tin Sparrow Events On-site manager is required for every 100 guests and is added at a rate of $180 for 8hours. This addition is based on the discretion of Tin Sparrow Events and you will be notified prior to signing your Contract Service Agreement if Tin Sparrow Events requires additional managers on-site the day of your event. Tin Sparrow Events is a husband and wife owned business, any additional managers needed past the 2 owners will be hired at Tin Sparrow Events discussion and you the client will be required to pay them directly. By submitting a completed form you are stating that you understand these terms and that any questions that you have regarding this provision have been explained to you in full.

Hansen/Connors Clause - Tin Sparrow Events LLC requires a Credit Card to be held on record. This Credit Card will not be charged unless additional services as added within 10 days of your Event/following your final contract/invoice payment. - You will be invoiced (via a Final Service Invoice) following your event thus you will be made aware of the invoiced amount prior to your Credit Card being charged. You will be given 30 days to present Tin Sparrow Events with an acceptable payment arrangement or your Credit Card will be charged based on these listed terms. By submitting a completed form you are stating that you understand these terms and that any questions that you have regarding this provision have been explained to you in full. 

Tin Sparrow Events | 303 Casey Avenue, Suite D  Richland, WA. 99352 | Email: hello@tinsparrow.com| Tel: 509.531.6941 | Contact Us Today!
Copyright 2016 Tin Sparrow, LLC | Policies